KENANGA ANNUAL REPORT 2018

52 KENANGA INVESTMENT BANK BERHAD Individual Director’s performance evaluation is also aimed at assessing whether each Director continues to contribute effectively and is able to demonstrate commitment to the role, including commitment of time for the Board and Board Committee meetings and any other duties. The performance evaluation was conducted using the self-assessment method for the Board and Board Committees and a combination of self-assessment and peer assessment method for individual Directors, based on pre-determined criteria covering key areas in line with the Board Charter, as well as the Terms of Reference of the Board Committees. The Board’s effectiveness was assessed in the areas of its structure, operations and interaction, roles and responsibilities, strategy and planning, financial overview, performance management, human capital management, risk management and internal control, shareholders communication and investor relations; and understanding of the Board Committees’ roles. Independent Professional Advice The Board has a procedure for Directors (either individually or as a group) to have access to independent professional advice, at the expense of the Company, as well as separate and independent access to Senior Management and Company Secretary at any point in time. Directorships in Other Companies A Director must not have competing time commitments that impair the ability to discharge his/ her duties effectively. Directors are required to notify the Board before accepting any new directorship in a public company incorporated in Malaysia and all its subsidiaries incorporated in Malaysia or otherwise. The notification should include an indication of time that will be spent on the new appointment. EFFECTIVE AUDIT AND RISK MANAGEMENT Audit Committee The AC of KIBB comprises a majority of INEDs and is chaired by an INED who is not the Chairman of the Board. Details on the AC’s composition, as well as, its members’ attendance at the AC meetings during the Financial Year Ended 31 December 2018 are provided in this annual report and Section B of the CG Report. The AC supports the Board in ensuring that there is a reliable and transparent financial reporting process within KIBB and its subsidiaries. The functions and responsibilities of the AC are set out in the Terms of Reference of the AC which is available on KIBB’s website at https://www.kenanga.com.my/AC_TOR.pdf. Internal Audit Function The Group Internal Audit (“ GIA ”) is established by the Board to provide independent and objective assurance to the Board that the established internal controls, risk management and governance processes are adequate and operating effectively and ef ciently. To ensure independence and objectivity, GIA, which is headed by the Group Chief Internal Auditor (“ GCIA ”), reports independently to the AC and has no responsibilities or authority over any of the activities it reviews. The internal audit function is guided by its Audit Charter which is approved by the AC. The Audit Charter outlines amongst others, the GIA’s objectives, mission, scope, responsibility, accountability, authority, independence and objectivity, as well as standards and ethics. An Annual Audit Plan based on the appropriate risk based methodology has been developed and approved by the AC. On a quarterly basis, audit reports and status of internal audit activities including the sufficiency of GIA’s resources are presented to the AC for review. Periodic follow up reviews are conducted to ensure adequate and timely implementation of Management’s action plans. The GCIA is invited to attend the AC meetings to facilitate the deliberation of audit reports. The AC, pursuant to its Terms of Reference, oversees the effectiveness of the internal audit function of KIBB including: • reviewing, approving and reporting to the Board the audit scope, procedures and frequency; CORPORATE GOVERNANCE OVERVIEW STATEMENT