101 How We Are Governed Financial Statements Shareholders’ Information Additional Information The Company believes it is important to communicate information to stakeholders on a regular basis. In support of this, the Company conducts quarterly result briefings with its institutional shareholders. During these sessions, the Company provides snapshots of its results and business, as well as holding Questions and Answers (“Q&A”) sessions to answer inquiries from participants. Quarterly financial information is also communicated via press release, as well as the Company’s social media channels and corporate website. For better coordination and control of efficiency, all investor relations events are organised and managed by Group Marketing, Communications and Sustainability of KIBB. In order to enhance stakeholders’ experience whilst surfing the corporate website, the Company is continuously looking into ways to enhance its corporate website to ensure that the navigation is indeed user-friendly and information shared are easily accessible to all stakeholders. For this purpose, the Company had taken the effort in 2021 to enhance the searchability of its websites via Search Engine Optimisation (SEO) and Search Engine Marketing (SEM). Information relating to the procedures of whistleblowing is also available on the corporate website. General Meetings In line with its digital transformation efforts, the Company has focused on the dissemination of its Annual Report via its website at https://kenanga.com.my/investor-relations/AGM2022 in order to reach a wider spectrum of Shareholders who are active internet users. Shareholders are encouraged to attend the AGM and to use these opportunities to raise questions and vote on important matters affecting the Group, including the re-election of Directors, the receipt of the Audited Financial Statements, Directors’ Remuneration, Renewal of Share-Buy Back Authority, as well as, corporate proposal, if any. In view of the ongoing COVID-19 pandemic and in accordance to the Guidance and Frequently Asked Questions on the Conduct of General Meetings for Listed Issuers issued by the SC, KIBB had conducted its Forty-Seventh (47th) AGM on 10 June 2021, fully virtual via live webcast and online remote voting using the Remote Participation and Electronic Voting Facilities (“RPEV Facilities”), the services of which were rendered by KIBB’s Share Registrar, Boardroom Share Registrars Sdn Bhd (“Boardroom”). Shareholders who logged in to participate in the AGM at the Virtual AGM Portal at https://web.lumiagm.com were able to cast their votes online via the same portal using the same login credentials and pose their questions to the Board on a real time basis. In addition to offering the Shareholders with the opportunities to participate in the AGM, pose questions and vote remotely via the RPEV Facilities, the Company had also offered e-Proxy lodgement via Boardroom Smart Investor Portal, a service also rendered by Boardroom. This alternative mode of submitting the Proxy Form via electronic means was a step up to enable more Shareholders to exercise their voting rights by appointing a Proxy to attend and vote in their stead. To assist Shareholders in manoeuvring the RPEV Facilities, an Administrative Guide with detailed steps was provided to the Shareholders to guide them through the process. In addition, Boardroom also provided a Helpdesk service to assist Shareholders who were less-IT savvy. During the AGM, all the members of the Board together with the External Auditors, Company Secretary, the GMD and a few of the key Senior Management were present virtually using the virtual platform to attend to any questions posed by the Shareholders. To foster better engagement with the Shareholders during the Forty-Seventh (47th) AGM, the Company had also arranged for one of its Senior Management personnel to brief the Shareholders on live telecast on the Company’s financial performance and operations in respect of the Financial Year Ended 31 December 2020 and Business Prospects for 2021 to keep them abreast of the Company’s achievements and plans moving forward.
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