KENANGA ANNUAL REPORT 2018

54 KENANGA INVESTMENT BANK BERHAD The AC assists the Board in overseeing the integrity of the Group’s financial reporting and part of this role involves the operation of the financial reporting processes. The processes are aimed at providing the assurance that the financial statements and related notes are completed in accordance with applicable legal requirements and accounting standards and give a true and fair view of the Group’s financial positions. During the year under review, two (2) sessions between the AC and the External Auditors were held, in the absence of the Management, as part of the medium for greater exchange of views and opinions between both parties in relation to financial reporting. Investor Relations and Shareholder Communications The Board is committed to providing the shareholders, investors and other stakeholders with comprehensive, timely and equal access to information on the Group’s activities to enable them to make informed investment decisions. The Company employs a wide range of communication channels such as direct communication and publication of all relevant Group information on its website at www.kenanga.com.my. The Company utilises its corporate website as a means of providing information to its shareholders and the broader investment community. Kenanga Group’s corporate website provides comprehensive and easy access to the latest information about the Group. The Group’s information on the corporate website includes information relating to inter alia, KIBB and its subsidiaries’ corporate profiles, Board, Senior Management, corporate governance related matters such as the Board Charter, as well as the Terms of Reference of the Board Committees, financial reports, annual reports and corporate news. Information relating to the procedures of whistleblowing is also available on the corporate website. General Meetings The Company disseminates its annual report in a CD-ROM format together with a summarised version of the Financial Statements, Notice of AGM and Proxy Form, in order to facilitate shareholders’ access to such key information. Shareholders are encouraged to attend the AGM and any Extraordinary General Meeting (“ EGM ”) of the Company and to use these opportunities to raise questions and vote on important matters affecting the Group, including the election of Directors, the receipt of the Audited Financial Statements, as well as related party transactions and acquisitions. The External Auditors and advisers also attend the AGM and EGM and are available to answer any queries. Apart from the above engagement with stakeholders through annual reports and general meetings, the Company also makes announcements relating to the quarterly results and other relevant announcements to Bursa Securities via Bursa LINK to provide stakeholders with material key information which could affect their decision making, thus enhancing the level of the Company’s transparency. The Board strengthens its line of communication with shareholders through the Senior Independent Director, Encik Izlan Izhab, who is also the Chairman of the Board, who takes heed of their concerns on matters related to corporate governance and the Group’s performance. Memorandum and Articles of Association In line with the enforcement of the new Companies Act 2016, as well as the revamped MMLR of Bursa Securities, the Memorandum and Articles of Association of the Company would be reviewed and updated and tabled for the shareholders’ approval at the forthcoming AGM. DIRECTORS’ RESPONSIBILITY STATEMENT IN RESPECT OF THE AUDITED FINANCIAL STATEMENTS (Pursuant to Paragraph 15.26(a) of the MMLR) The Board is fully accountable for ensuring that the Audited Financial Statements are prepared in accordance with the Companies Act 2016 and the applicable approved accounting standards set out by the Malaysian Accounting Standards Board so as to present a true and fair view of the state of affairs of the Group and of the profit and loss and cash flow as at end of the accounting period. In preparing the Audited Financial Statements, the Directors are satisfied that the applicable approved accounting standards in Malaysia have been complied with and reasonable and prudent judgment and estimates CORPORATE GOVERNANCE OVERVIEW STATEMENT